The end of the school year means our annual Employee Celebration is coming next week. We recognize our Teachers, Paraprofessionals, and Employees of the Year along with retiring staff members. We hope you can join your friends and colleagues being recognized on this special day.
Northwest Georgia College & Career Academy
Tuesday, May 27
- Infinite Visions – also known as IV Web or IV Portal, log in to review your payroll and workflow information
- Webmail – Web-based email access for staff members of Whitfield County Schools
- Infinite Campus – Educator access to the student information system
- Forms Manager – log in to complete forms electronically with our online forms manager and for other available SchoolStream services
- Field Trip Forms – log in to request a field trip
- AESOP – automated substitute placement and absence management
- Sharepoint – collaborate with colleagues
- Human Resources – learn about employee benefits, certification, employment, and retirement
- Staff Dress Code
Infinite Visions Portal
Employee pay stubs and W-2 Tax and Wage Statements are available electronically through the Infinite Visions Web Portal. Instructions for first-time users are customized for two groups of employees in Whitfield County Schools.
- employees with a current school district computer login and password, such as teachers and administrators, click here
- employees without district login information, such as retirees, substitutes, and cafeteria workers, should click here
Employees who have problems or need corrections should email Manda Clark for support.
These forms may be useful for you to review and download.
W–2 Tax and Wage Statements
Payroll staff processed 2,201 W–2's for calendar year 2013. They are available now on the Infinite Visions Portal. The following information is in response to some of the questions that employees may have about their W–2.
Who gets a W–2?
All employees who received a paycheck for the 2013 calendar year will receive a W–2. Each employee will receive only one W–2 regardless of the number of jobs worked for the school system (for example, working as both a bus driver and as a food service employee).
Why are the wages shown on my W–2 different than on my check stub?
The regular pay that is printed on your check stub will be different than your W–2 if you participate in a tax-sheltered annuity, the Section 125 plan, or the Teachers Retirement System.. The following examples show how the taxable wages in the boxes on your W–2 form will be less than the gross pay shown on your check stubs because of tax exempt deductions:
Other information that you may see on your W–2 form include the following:
Some of these items may need to be entered into your income tax return. We hope this information helps you. You should share this information with the person who prepares your 2013 income tax returns.
- Employee Work Calendars – These employee work calendars show the work days for employees during the current school year according to how many days they work each year. These calendars are subject to change based on needs in your department.
- Payroll Calendar
- Salary Schedules
- Student Teaching Request Form
- Resignation Letter
- Certification of Health Care Provider for Employees
- Certification of Health Care Provider for Family Members
- Box 1 is your taxable wages for Federal Income Tax. If you participated in a tax-sheltered annuity, in the Section 125 plan, or in the Teachers Retirement System, your federal income tax wages will be reduced by the total of these deductions.
- Box 3 is your taxable wages for Social Security. If you participated in the Section 125 plan, your wages for social security will be reduced by your contributions.
- Box 16 is your taxable wages for State Income Tax. If you participated in a tax-sheltered annuity, in the Section 125 plan, or in the Teachers Retirement System, your state income tax wages will be reduced by the total of these deductions.
- CAF: Your contributions to the IRS Section 125 Plan (also called "IRS Cafeteria Plan").
- RET: Your contributions to the Teacher Retirement System or Public School Retirement.
- CON: Your contributions to tax deductible organizations such as the United Way, etc.
- DUE: Your contributions to professional organizations such as Whitfield Ed. Assoc. etc.
- DD: Employer Sponsored Health (this information is required as of 2012)
- E: Your contributions to a 403(b) Plan
- G: Your contributions to a 457(b) Plan